WhatsApp event invitation template
Fill seats and slash no-shows with WhatsApp invitations that include RSVP buttons, calendar add, reminder sequences and QR check-in — for webinars, launches and offline events.
- RSVP Quick Reply buttons
- Calendar add + reminders
- QR check-in delivery
Key things to know
RSVP buttons
Quick Reply Yes/No/Maybe captured into a guest list automatically.
Calendar add link
URL button to Google Calendar / .ics — guests add the event in one tap.
Image header
Hero image, speaker photo, venue shot or branded banner above the message.
Reminder sequence
Auto-trigger 24h and 1h reminders only for guests who RSVP'd Yes.
People also ask
Q.Is an event invite a Marketing or Utility template?
Cold event invitations to a prospect list are Marketing. Confirmations and reminders after a registered RSVP are Utility templates.
Q.Can I add an RSVP button on WhatsApp?
Yes. Use Quick Reply buttons for Yes/No/Maybe RSVP, or a URL button that opens a registration page. LandinChat captures the response and updates the guest list automatically.
Q.How do I add calendar invites?
Use a URL button pointing to a Google Calendar / .ics link, or send a follow-up Utility message with the calendar link once the customer RSVPs Yes.
Q.What's the best reminder sequence?
Send the invite 7-14 days before, RSVP confirmation instantly, reminder 24 hours before, and a final reminder 1 hour before with the join link or venue address.
Q.Can I send a QR check-in code?
Yes. After RSVP, send a Utility template with an image header containing the personalised QR code for door scanning.
Q.What industries use event templates most?
SaaS webinars, fashion launches, real estate open houses, restaurant openings, fitness classes, education open days and community meetups.
Why WhatsApp events fill faster than email events
Event invitations on WhatsApp hit 85%+ open rates and let guests RSVP with one tap — instead of clicking through to a landing page that loses 60% of traffic.
A complete WhatsApp event flow uses 4-5 messages: cold invite (Marketing), RSVP confirmation (Utility), calendar reminder, day-before reminder, and 1-hour-before join link or venue address.
LandinChat orchestrates the entire sequence — invite, RSVP capture, conditional reminders, QR check-in delivery and post-event follow-up — from a single template flow tied to your event system.
Built for serious growth teams
RSVP buttons
Quick Reply Yes/No/Maybe captured into a guest list automatically.
Calendar add link
URL button to Google Calendar / .ics — guests add the event in one tap.
Image header
Hero image, speaker photo, venue shot or branded banner above the message.
Reminder sequence
Auto-trigger 24h and 1h reminders only for guests who RSVP'd Yes.
QR check-in
Send a personalised QR code as image header for door scanning.
Post-event follow-up
Thank-you, replay link and feedback survey triggered after the event ends.
Get live in days, not months
- 1
Build the invite template
Marketing template with image header, event details and RSVP Quick Reply buttons.
- 2
Sync your guest list
Upload CSV, sync from CRM, Eventbrite, Zoom or registration form.
- 3
Schedule the send
7-14 days before the event for awareness, with one re-send to non-responders 3 days later.
- 4
Auto-trigger reminders
RSVP-Yes guests get 24h and 1h reminder Utility templates.
- 5
Deliver QR + follow up
Send personalised QR check-in. After the event, trigger feedback survey and replay link.
Frequently asked questions
Fill your event. Then make sure people show up.
LandinChat runs the full WhatsApp event flow — invite, RSVP, reminders, QR check-in and post-event follow-up — on the official Business API.