Document collection on WhatsApp
Aadhaar, PAN, education, experience letters, salary slips and address proof \u2014 one-tap upload + OCR + BGV agency push.
- BGV
- Joining kit
- One-tap
- OCR
Key things to know
BGV checklist
One-tap upload
OCR validate
BGV agency push
People also ask
Q.BGV partners?
AuthBridge, OnGrid, etc.
Q.Storage?
Encrypted at rest + in transit.
Q.Multi-language?
Yes.
Q.HRMS sync?
Yes.
Q.Audit log?
Full.
Q.Pricing?
See /pricing.
BGV is the second-biggest drop-off after offer
Candidates accept the offer but never submit BGV docs — joining gets pushed and they ghost.
WhatsApp BGV checklist + OCR + reminder cadence closes doc collection in 3–5 days.
Built for serious growth teams
BGV checklist
One-tap upload
OCR validate
BGV agency push
Reminder cadence
Encrypted storage
Get live in days, not months
- 1
Offer accepted
- 2
Doc checklist sent in chat
- 3
OCR + agency push
- 4
HRMS sync + day-one ready
What teams ship with this
Pre-joining BGV
Joining kit
Re-verification
Contract renewal
Frequently asked questions
Why Document collection on WhatsApp is the highest-leverage move for growth teams
WhatsApp is where growth teams customers actually reply. Open rates sit at 85–98% inside 15 minutes versus 18–22% on email and sub-2% on SMS, and the medium is conversational — a customer can ask a follow-up, share a photo, or pay without leaving the thread. That is the entire premise behind document collection on whatsapp: stop losing the conversation to slow channels and let intent convert while it is warm.
Most growth teams teams treat WhatsApp as a broadcast megaphone. The teams that win treat it as a workflow surface — every notification is also a decision point where the customer can act. The capabilities below are wired to do exactly that: each one collapses a multi-step off-platform detour into a single in-thread reply.
The impact numbers on this page — 3× doc collection speed, 85% read rate, OCR auto-validate, 100% audit — are pulled from LandinChat customers running this workflow for at least 90 days. They are directional; your mileage depends on list quality, template approval speed, and how aggressively you route qualified conversations to a live agent.
Each capability, in plain terms
BGV checklist
BGV checklist is delivered as a native LandinChat module — no external plug-ins, no separate dashboard. It ships pre-wired to the growth teams data model, so the first working version is minutes of setup, not a sprint. You can override defaults per campaign, per agent, or per customer segment. In practice this means the growth teams operator running document collection on whatsapp does not need to compose the logic themselves; they pick the trigger, review the copy, and let LandinChat handle rate-limits, template compliance, and retry behaviour.
One-tap upload
One-tap upload is delivered as a native LandinChat module — no external plug-ins, no separate dashboard. It ships pre-wired to the growth teams data model, so the first working version is minutes of setup, not a sprint. You can override defaults per campaign, per agent, or per customer segment. In practice this means the growth teams operator running document collection on whatsapp does not need to compose the logic themselves; they pick the trigger, review the copy, and let LandinChat handle rate-limits, template compliance, and retry behaviour.
OCR validate
OCR validate is delivered as a native LandinChat module — no external plug-ins, no separate dashboard. It ships pre-wired to the growth teams data model, so the first working version is minutes of setup, not a sprint. You can override defaults per campaign, per agent, or per customer segment. In practice this means the growth teams operator running document collection on whatsapp does not need to compose the logic themselves; they pick the trigger, review the copy, and let LandinChat handle rate-limits, template compliance, and retry behaviour.
BGV agency push
BGV agency push is delivered as a native LandinChat module — no external plug-ins, no separate dashboard. It ships pre-wired to the growth teams data model, so the first working version is minutes of setup, not a sprint. You can override defaults per campaign, per agent, or per customer segment. In practice this means the growth teams operator running document collection on whatsapp does not need to compose the logic themselves; they pick the trigger, review the copy, and let LandinChat handle rate-limits, template compliance, and retry behaviour.
Reminder cadence
Reminder cadence is delivered as a native LandinChat module — no external plug-ins, no separate dashboard. It ships pre-wired to the growth teams data model, so the first working version is minutes of setup, not a sprint. You can override defaults per campaign, per agent, or per customer segment. In practice this means the growth teams operator running document collection on whatsapp does not need to compose the logic themselves; they pick the trigger, review the copy, and let LandinChat handle rate-limits, template compliance, and retry behaviour.
Encrypted storage
Encrypted storage is delivered as a native LandinChat module — no external plug-ins, no separate dashboard. It ships pre-wired to the growth teams data model, so the first working version is minutes of setup, not a sprint. You can override defaults per campaign, per agent, or per customer segment. In practice this means the growth teams operator running document collection on whatsapp does not need to compose the logic themselves; they pick the trigger, review the copy, and let LandinChat handle rate-limits, template compliance, and retry behaviour.
How this actually rolls out
Step 1. Offer accepted
Offer accepted is the foundation of the document collection on whatsapp workflow. On day one, an onboarding specialist walks a growth teams operator through this step live; on subsequent campaigns, the team runs it themselves from the LandinChat console. Expect this step to take between 15 minutes and an afternoon depending on how clean your existing data is.
Step 2. Doc checklist sent in chat
Doc checklist sent in chat is the next unlock of the document collection on whatsapp workflow. On day one, an onboarding specialist walks a growth teams operator through this step live; on subsequent campaigns, the team runs it themselves from the LandinChat console. Expect this step to take between 15 minutes and an afternoon depending on how clean your existing data is.
Step 3. OCR + agency push
OCR + agency push is the next unlock of the document collection on whatsapp workflow. On day one, an onboarding specialist walks a growth teams operator through this step live; on subsequent campaigns, the team runs it themselves from the LandinChat console. Expect this step to take between 15 minutes and an afternoon depending on how clean your existing data is.
Step 4. HRMS sync + day-one ready
HRMS sync + day-one ready is the final lock-in of the document collection on whatsapp workflow. On day one, an onboarding specialist walks a growth teams operator through this step live; on subsequent campaigns, the team runs it themselves from the LandinChat console. Expect this step to take between 15 minutes and an afternoon depending on how clean your existing data is.
How different teams put this to work
Pre-joining BGV
Pre-joining BGV teams deploy document collection on whatsapp to compress the gap between intent and action. The common failure mode we see is over-templating — sending the same broadcast to every segment. The teams that outperform run at least three variants keyed to recency, spend tier, and language, and they measure reply-rate not open-rate.
Joining kit
Joining kit teams deploy document collection on whatsapp to compress the gap between intent and action. The common failure mode we see is over-templating — sending the same broadcast to every segment. The teams that outperform run at least three variants keyed to recency, spend tier, and language, and they measure reply-rate not open-rate.
Re-verification
Re-verification teams deploy document collection on whatsapp to compress the gap between intent and action. The common failure mode we see is over-templating — sending the same broadcast to every segment. The teams that outperform run at least three variants keyed to recency, spend tier, and language, and they measure reply-rate not open-rate.
Contract renewal
Contract renewal teams deploy document collection on whatsapp to compress the gap between intent and action. The common failure mode we see is over-templating — sending the same broadcast to every segment. The teams that outperform run at least three variants keyed to recency, spend tier, and language, and they measure reply-rate not open-rate.
Buyer’s checklist
- • Official Meta Tech Partner — templates approve faster and account is not at ban risk.
- • Native growth teams data model — no glue-code to import contacts, orders, or bookings.
- • Green-tick support with a clear submission checklist and Meta-side follow-up.
- • Conversation-based pricing that matches WhatsApp’s own billing model, not per-message surcharges.
- • Human handoff with unread routing, so qualified replies never sit in a bot loop.
- • Audit log & role-based access — required for regulated enterprise buyers.
Common pitfalls
- • Broadcasting cold lists — quickest way to a quality-rating downgrade and eventually a template ban.
- • Skipping opt-in capture — makes every future utility template harder to approve.
- • Treating WhatsApp as a one-way channel — the platform penalises accounts with low reply-rate.
- • Running only one template variant — you leave 20–40% of lift on the table.
- • Not routing hot conversations to a human within 5 minutes — kills conversion by up to half.
What to measure after launching document collection on whatsapp
Week 1 signal
Track template approval time, first-reply latency, delivered-rate, and the first 100 customer replies. For growth teams, the fastest warning sign is not low opens; it is customers replying with confusion because the trigger, offer, or handoff promise was not specific enough.
Month 1 signal
Compare reply quality across BGV checklist, One-tap upload, OCR validate, BGV agency push. The best-performing growth teams teams keep the highest-intent replies visible to managers, then rewrite templates around real customer language instead of internal terminology.
Scale signal
Once Offer accepted → Doc checklist sent in chat → OCR + agency push → HRMS sync + day-one ready is stable, scale by segment rather than volume. Add new audiences only when opt-in source, template intent, agent ownership, and conversion tracking are all mapped.
Search-quality notes for this workflow
This page is intentionally built around document collection on whatsapp rather than a generic WhatsApp marketing overview. The content references the actual workflow, the growth teams audience, implementation steps such as Offer accepted, Doc checklist sent in chat, OCR + agency push, HRMS sync + day-one ready, and use cases like Pre-joining BGV, Joining kit, Re-verification, Contract renewal. That specificity helps buyers, internal teams, and search engines understand why this page deserves to exist separately from broader WhatsApp CRM, broadcast, chatbot, and automation pages.
Close BGV in 3 days, not 3 weeks
Checklist, upload, OCR, agency \u2014 one thread.